Privacy Policy
Last updated: November 2026
Who is responsible for your data
The controller of the personal data collected through this website is the Carlos Simon Foundation (tax ID G98890437), Ronda Narcis Monturiol Estarriol, 11 C, 46980 Paterna (Valencia), Spain. You can contact us about anything related to your data at thevalenciameeting@carlossimonfoundation.com.
We process personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) and Spanish Organic Law 3/2018 of December 5 on the Protection of Personal Data and Guarantee of Digital Rights.
What data we collect
- Meeting updates: your email address and, if you choose to give them, your first and last name, country and professional profile.
- Industry inquiries: your name, work email, organization, job title, area of interest and any message you send us.
We do not ask for health data or any other special category of personal data through this website.
Why we use it and on what legal basis
To send you news about The Valencia Meeting on Reproductive Medicine, such as speaker announcements, program updates and the opening of registration. The legal basis is your consent, which you give by ticking the box on the form and confirming your email address. You can withdraw it at any time using the unsubscribe link in every email.
To answer industry inquiries and send you the partnership prospectus. The legal basis is taking the steps you request before a possible agreement. Sending an inquiry does not subscribe you to the newsletter.
Who we share it with
We do not sell your data or share it with third parties for their own purposes. To run the website and send emails we use service providers who act on our behalf and under contract: Brevo (Sendinblue SAS, France), our email platform, and our web hosting provider. If any of them processes data outside the European Economic Area, it will do so under the safeguards required by the GDPR, such as the European Commission's standard contractual clauses.
How long we keep it
Newsletter data is kept until you unsubscribe or ask us to delete it. Industry inquiry data is kept for as long as needed to handle your request and any resulting relationship. After that, data is blocked and kept only for the periods required to meet possible legal obligations, and then deleted.
Your rights
You can request access to your data, correct or delete it, object to or restrict its processing, and ask for a copy in a portable format. Write to thevalenciameeting@carlossimonfoundation.com or to the postal address above, indicating which right you wish to exercise. We may ask you to verify your identity.
If you believe your data has not been handled properly, you can file a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos, www.aepd.es).
Accuracy of your data
Please make sure the information you provide is accurate and keep it up to date. You can update it at any time by writing to us.
Security
We apply technical and organizational measures to protect your data against loss, misuse and unauthorized access, including encryption, access controls and restricted user permissions.
Minors
This website is intended for healthcare and research professionals. We do not knowingly collect data from anyone under 14.
Cookies
This website does not use its own cookies or third-party analytics or advertising cookies. If you open the sign-up form, it is provided by Brevo, which may use strictly necessary technical cookies to deliver it securely.
Changes to this policy
We may update this policy when the website changes, for example when registration opens. The date at the top shows when it was last revised.